Vivaldi Document Control

   Vivaldi Document Control 5.0

With Vivaldi Document Control you can file and control all documents in a user-friendly way.

 

The software complies with various international regulations and standards such as: ISO9001, FDA, GMP, BRC... 

With Vivaldi Document Control you can have full confidence in users changing their own documents. Embedded tools such as the assessment flow, digital archiving and history, distribution matrices, automatic table of contents guarantee a significant time gain. Certain international standards demand periodic revisions of documents.

Vivaldi Document Control does everything for you at regular intervals. You are automatically notified of the required revision.  After revising a document you have the option of scheduling a new revision date right away.

Vivaldi Document Control 

When a new version of a document is published, the old version is automatically archived. Providing you have the necessary access rights, you can quickly retrieve the archived versions of a document.

1. You have a quick overview of the most important properties of a document: unique id, title, author, assessors and distribution list.

2. Extensive rights assigned to functions make it possible to apply ‘Process ownership’ and to delegate the responsibility to the correct function.

3. Vivaldi automatically logs all actions that were taken on a document. This way you get a complete audit trail of the document. Also, the history of consultations and archiving are fully maintained.

4. Keep track of the workload distribution and the liveliness of the documents using the built-in statistics: distribution by responsible function, by author, by version, by publication date, by consultation of a document.

5. Easily retrieve the required lists from the system. This way you can get a quick overview in PDF format of any new or modified documents since the last audit or a list of documents that should be read by a particular function or user.

Document Control

Document access rights are assigned to roles or functions in the organizational chart. The assigned access rights apply for access through the Windows client and the Web interface as well as for direct links to documents from the intranet, website or other applications.

There are a few additional document rights in Vivaldi Document Control than are available in the traditional accessrights of MS Windows:

  • Read
  • Create a new version 
  • Send for review
  • Publish
  • Access to history
  • Access to archive
  • Change access rights
  • Send to recycle bin

Document Control Tree structure 

The tree structure of Vivaldi Document

Control is very similar to the file and folder structure of Windows Explorer causing users to immediately feel comfortable with the user interface. You can design this tree structure however you wish and there are no restrictions on the number of folders or levels.  

Documents can appear in one or more locations within the tree structure. You can, for example, make a certain work instruction available in the quality system folder as well as under the branch for environmental protection. If you publish a new version of the work instruction, this new version is then immediately available in all locations.

Document Control Search Function

The search filter allows you to search any of the available document properties. Retrieve your documents quickly based on (part of) the title or the document code. Display only documents produced by a specific author. Or request a list of documents published after a certain date. A handy feature for finding all the documents that, for example, were published after the latest external audit (ISO9001).

With Vivaldi Document Control:

  • You have a quick overview of the most important properties of a document: unique id, title, author, assessors and distribution list.

  • Extensive  rights assigned to functions make it possible to apply ‘Process ownership’ and to delegate the responsibility to the correct function.

  • Vivaldi automatically logs all actions that were taken on a document. This way you get a complete audit trail of the document. Also, the history of consultations and archiving are fully maintained.

  • Keep track of the workload distribution and the liveliness of the documents using the built-in statistics:  distribution by responsible function, by author, by version, by publication date, by consultation of a document.

  • Easily retrieve the required lists from the system.  This way you can get a quick overview in PDF format of any new or modified documents since the last audit or a list of documents that should be read by a particular function or user.

 Vivaldi Document Control supports all file formats.

Vivaldi Document Control guarantees swift import of existing documents.

Vivaldi Document Control automatically updates all properties (version, publication dates) in your MS Word or MS Excel documents. 

You can find our brochure of the product hereCorporate website: vivaldisoftware.com

For more info of the product, please contact us, we will be happy to arrange a meeting with you!

Contact us:

RINAMAR Ltd.

110, Bulgaria Blvd. Building A, ent. 5

Sofia 1618, Bulgaria

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